Please read the following terms and conditions carefully before using this website. By using this website you agree to abide by the terms and conditions set out below.
Copyright Notice
The content available on this website, including but not limited to software, images, text, graphics, illustrations, logos, patents, trademarks, service marks, copyrights, photographs, audio, videos, music and all intellectual property rights subsisting in respect of the website belong to Hong Kong Sheng Kung Hui Welfare Council Limited (the “Welfare Council”) or have been lawfully licensed to the Welfare Council for use on the website. Any data downloaded by you (including files, images and all information generated by the website) is for your personal and non-commercial use only. You agree not to sell, license, rent, modify, distribute, copy, reproduce, transmit, publicly display, publicly perform, publish, adapt, edit or create derivative works from any content of the website.
Disclaimer
The information on this website is for general reference only. The Welfare Council makes no express or implied warranty, representation or endorsement whatsoever with respect to the website and/or any of the content or information provided in the website. In particular, we do not make any express or implied warranty as to its non-infringement of any proprietary or other rights, fitness for any particular purpose or free from computer viruses. You agree that you must evaluate and bear all risks associated with the use of or reliance on the content. You hereby agree and confirm that you shall bear all the risks associated with using the website.
The website may contain information provided by third parties (including other companies or organisations) or obtained from other references or sources. The Welfare Council shall not be responsible if any such information is incorrect or not up-to-date. The Welfare Council has the right to, but is not obligated to, remove any content shared via the website. We do not verify the information provided by such third party or agency and you are cautioned to check or evaluate the reliability and accuracy of the information accordingly. We do not accept any responsibility whatsoever in respect of any such information. Any use of and reliance of such information is at your own risk.
Links in the website may take you to other sites and you acknowledge and agree that the Welfare Council has no responsibility for the accuracy or availability of any information provided by linked websites. Links to other websites do not constitute an endorsement or recommendation by us of such websites or the information, products, advertising or other materials available on those websites. You are solely responsible for understanding any terms and conditions that may apply when you visit a third-party site.
You are responsible for making your own assessment of all information contained in this website and are advised to verify such information by, for example, obtaining independent advice before acting upon it.
In no event shall the Welfare Council, its employees, officers, directors, members, agents, representatives, affiliates or related companies be responsible for any direct or indirect damages that result from the use of, or inability to use, the website. Under no circumstances will the Welfare Council be responsible for any damage, loss or injury resulting from hacking, tampering or other unauthorized access or use of the website or your account or the information contained therein. This section applies whether the alleged liability is based on contract, tort, negligence, strict liability or any other basis, even if the Welfare Council has been advised of the possibility of such damage. The foregoing limitation of liability shall apply to the fullest extent permitted by the applicable law.
The Welfare Council is not responsible for any incorrect or inaccurate transcription of information, for problems related to any of the equipment or programming associated with the website or utilised by you, for any human or technical error of any kind, for any interruption, deletion, omission, defect, or line failure of any telephone network or electronic transmission, for problems relating to computer equipment, software, inability to access the website, or for any other technical or non-technical error or malfunction.
Privacy Policy Statement
Statement of Policy
Hong Kong Sheng Kung Hui Welfare Council Limited (“Welfare Council”) respects personal data privacy and is committed to fully implementing and complying with the data protection principles and all relevant provisions under the Personal Data (Privacy) Ordinance (“Ordinance”) so as to ensure the privacy, confidentiality and safety of the personal data held by us. We are also committed to ensuring that our employees and agents adhere to these responsibilities.
When we collect personal data from individuals, we will provide them with a Personal Information Collection Statement on or before the collection in an appropriate format and manner (e.g. in the same paper form or web page that collects the personal data, or in a notice posted up at the reception area of Welfare Council service units).
Statement of Practice
Kinds of Personal Data Held
Four broad categories of personal data are held by the Welfare Council. They are personal data contained in:
- Service records, which include information supplied by service users and data transferred from other organisations;
- Personnel records, which include job application forms and Welfare Council staff personal details, job particulars, details of salary, payments, benefits, leave and training records, group medical and insurance records, mandatory provident fund schemes participation, performance appraisals and disciplinary matters;
- Other records, which include administration and operational files, personal data provided to the Welfare Council from participants and volunteers participating in Welfare Council’s activities, payment records, online meetings records, records relating to educational and training activities organised by the Welfare Council, compliance check records, donation records and enquiries from the public;
- Records collected on webservers, which include email addresses (whereas they constitute personal data under specific circumstances that the addresses can be used to identify an individual) collected for newsletter subscription (if applicable).
Main Purposes of Keeping Personal Data
Personal data are held for the following purposes:
- Service records are kept for making appropriate arrangements and follow-up work according to the situation of service users, including adjusting the mode and frequency of services, and making referrals where appropriate.
- Personnel records of employees are kept for recruitment and human resource management purposes, relating to matters such as employees’ appointment, employment benefits, termination, performance appraisal and discipline.
- Other records are kept for various purposes which vary according to the nature of the record, such as administration of office functions and activities, seeking advice on policy or operational matters, organising and delivering promotional, educational and training activities, acquisition of services, handling of compliance checks and enquiries from the public.
- Records collected on webservers are kept for the purpose of sending newsletters to subscribers registered through the websites (if applicable).
Information Collected When You Visit Our Websites
Use of cookies: When you browse this website, cookies will be stored in your computer's browser. The purposes of using cookies in this site are to remember the different font size you have chosen in the site and also to facilitate the security checking (the test that asks you to enter the validation code displayed on screen) in online forms. You have a choice not to accept the cookies. If you do not accept the cookie, the site may not be able to remember the font size you have chosen and you may not be able to make any online submission. This website does not use cookies to collect your personal data.
Statistics on visitors to our websites: When you visit our websites, we will record your visit only as a “hit”. The webserver makes a record of your visit that includes your IP addresses (and domain names), the types and configurations of browsers, language settings, geo-locations, operating systems, previous sites visited, and time/duration and the pages visited (webserver access log).
We use the webserver access log for the purpose of maintaining and improving our websites such as to determine the optimal screen resolution and which pages have been most frequently visited. We use such data only for website enhancement and optimisation purposes.
We do not use, and have no intention to use the visitor data to personally identify anyone.
Outsourcing Arrangements
The Welfare Council’s internal IT systems are developed and maintained by our in-house staff and third-party service provider. The third-party service provider does not have access to personal data stored in the IT system except when it is carrying out trouble-shooting on it at Welfare Council under the supervision of Welfare Council staff.
The Welfare Council websites are developed and maintained by third-party service providers. All Welfare Council service providers are bound by contractual duty to keep confidential any data they come into contact with against unauthorised access, use and retention.
Protection Measures
The Welfare Council takes appropriate steps to protect the personal data we hold against loss, unauthorised access, use, modification or disclosure.
Retention
The Welfare Council maintains and executes retention policies of records containing personal data to ensure personal data is not kept longer than is necessary for the fulfilment of the purpose for which the data is or is to be used. Different retention periods apply to the various kinds of personal data collected and held by the Welfare Council in accordance with internal policies.
Disclosure of Personal Data
The personal data collected for service purposes is used only for purposes directly related to the discharge of our functions, service and activities. In so doing, such personal data may be transferred to parties who will be contacted by us during the handling of the case, including government departments, institutions and/or other relevant persons authorised or having statutory power to receive relevant information.
Data Access and Correction
You should make your data access request by completing the Data Access Request Form and sending the completed Form directly to our head office by fax at 2523 4846, by email at ho@skhwc.org.hk, in person or by post to 12/F, 112 Kennedy Road, Wanchai, Hong Kong.
When handling a data access or correction request, the Welfare Council will check the identity of the requester to ensure that he/she is legally entitled to make the data access or correction request. A fee is chargeable by the Welfare Council for complying with a data access request. Please note that the Welfare Council shall or may refuse to comply with a data access request in the circumstances specified in section 20 of the Ordinance.
Enquiries
Any enquiries regarding personal data privacy policy and practice may be addressed to our head office at the above correspondence address, via email at ho@skhwc.org.hk or on telephone number 2521 3457 during office hours.
[This statement was last updated in May 2023.]